how many souvenirs should I make for 100 guests
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How can you calculate custom orders for a party without wasting anything?

ByAna Claudia

Quick summary: This article is intended for mothers who are planning their child’s party and aren’t sure how many party favors to order, and it includes a party favor calculator

How many party favors should I make for 100 guests? ? That's a question I get asked often on my Instagram. That's why I developed a Calculator to help you figure out how many personalized party items you need easily

The right amount of party favors for a party with 100 guests

First, I want to make it clear that there is no standard amount, it depends:

  1. The number of guests,
  2. The space where the party will take place,
  3. And, of course, everyone's pocket.

Types of Party Favors

According to the Michaelis Dictionary:

A small gift is a token or memento—something given to someone to congratulate them, show appreciation, or simply to please them…

Ever since this tradition of giving began Party favors, the concept has evolved, and today we have 2 types of party favors used at children's parties And that’s what I need to explain to you, since you’re planning your very first children’s party.

Decorative Party Favors:

Also known as personalized favors, these party favors are used as part of the party decorations and are usually placed on the birthday table.

How many souvenirs should I make for 100 guests?

Party favors

Those are the ones party favors that are given to each child individually at the end of the party. Usually, they are given something useful for the children, such as small toys, coloring books, backpacks, and so on.

When my clients came in without knowing what to give as party favors at the end of the event, I always suggested notebooks with mini pencils, since it's suitable for both children and adults.

How to calculate the costs for a custom party with 100 guests

The difference between party favors and decorative items

Party favors

One is made for each child (if it’s a children’s party) or for each guest or family (if it’s an adult party), and they’re usually practical items that you give out as people are leaving.

Decorative Party Favors

The quantity depends on the number of children invited, and they are placed on the table and/or in strategic spots throughout the decorations. Guests are free to choose which ones they want; they are made available after the birthday song, and anyone can take one.

Who receives the party favors at a children's party?

Children are the priority, but adults are the ones who catch the most after the congratulations. That’s why I always recommend this to my clients Always order 20% extra.

Customized for a party with 100 guests

How to calculate the number of party favors for a party with 100 guests.

I've had customers come to me wanting 100 personalized items for a party when 50 personalized party favors would have been enough. Since this is a common question I get Instagram, ...that's when I decided to create a Party Favor Quantity Calculator.

This calculator is designed to help first-time party planners or owners of custom stationery businesses who are still unsure how many party favors to make for a party with 100 guests.

Souvenir calculator

Party Favor Calculator

Important: When you estimate three party favors for each child, that doesn’t mean every child will actually take three party favors, since they’re left on the table for everyone to take—and as you’ve probably seen at birthday parties, it’s the adults who take the most party favors

So I have two recommendations:

Recommendation 1: You can make about 10 to 15 extra party favors so that no child is left disappointed

Recommendation 2: If you order party favors for the mothers or families, then in that case it’s one for each mother or family.

What are the most popular party favors?

These are the 7 most popular party favors:

  • MiIlk box
  • Pyramid box
  • Trunk box
  • Surprise Box
  • Cube box
  • Cone
  • Encore with totem
souvenir boxes ideas to make and delight

How much does a package of party favors for 100 guests cost?

mickey souvenirs

It depends on the number of children invited, whether you’ll be giving out party favors for adults, and the materials used in the party favors. But if you’d like a no-obligation quote Request a quote for your party here

Author

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Ana Claudia

I’ve been an entrepreneur in the personalized party favors industry for over 14 years, and I’m a speaker and mentor for female entrepreneurs at Papelaria Personalizada.

[Click here to learn more about who we are and what we do]

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24 Comments

  1. good night

    i'm having my 2 year old daughter's party at a buffet i'm in doubt as to how many personalized tubes, tins to put on the table and also how many personalized cups i should make for souvenirs.
    the party will be for 25 adults and 8 children, remembering that the buffet already puts the party sweets such as beijinho and brigadeiro on the table

  2. Hi Ana, could you help me? What do you usually give children as souvenirs for a 1st birthday party? She's a girl and the theme is pink circus. Thank you! I love your work and your tips.

  4. Good evening Ana Cláudia. I'm organizing my princess's 1st birthday party and I'm at a loss when it comes to making personalized items. There will be 50 children, so how many tubes, tins, acrylic boxes, encore holders would I need? Do I have to make one for each child?

  5. Good morning!
    I have my 1-year-old daughter's birthday. But there are zero children and 30 adults. I don't know what to serve and I want to make personalized ones but I don't know how many to make. Thank you!

  6. Hi. I want to celebrate my son's first birthday, but I'm a bit lost. lol
    What do you put inside these customized ones?
    They also serve as “souvenirs” for the adults at the party ?

    1. Taynara,
      Candies and chocolates go inside, depending on the product. For example, the boxes contain chocolates and the boxes contain assorted candies. For adults, what I usually do is for mothers, I usually make personalized Beauty Kits, which include nail polish, a bottle of acetone and a nail pick.
      Thank you so much for visiting my blog!

  7. Good afternoon, I've been asked to organize a party for 180 guests, 20 of whom are children, so I'm only counting the children... Am I too worried?

    1. Hi Aliene, what's up?
      Yes, count the children at an average of 5 per child, giving a total of 100 personalized items.

  8. Hello Ana Cláudia! Good evening, my name is Maria Anália from Decorações & Personalizados, I work with decorations and personalized items and I was reading this poster of yours about how to calculate the amount of personalized items, and I loved your tips. Ana Claudia,I would like to know how many days in advance we can print and assemble the personalized items for the party?because I work with photographic paper and over time the action fades.I look forward to your reply,big hug.
    Maria Anália.

    1. Maria Anália,
      I usually do it the week of the birthday, as the parties are usually on a Saturday and the weather doesn't get in the way.

  9. Hello, good afternoon!
    I saw this post and I loved it...
    I wanted to ask you a question!
    I'm a bit of a novice, so here's what I'll do...
    My son is going to be one year old and I'd like to know the following
    It will be for 100 people and there will be about 50 children. I'd like to know if it's too little or too much.

    I'm going to buy 100 tubes, 100 acrylic boxes, 100 bottles and 100 tins.
    Thank you!

    1. Débora, what's up?
      100 of each is a lot, as the count is based on the number of children and not the total number of guests. For a party of this size, a kit of 200 items is enough.
      I hope I've helped you and if you have any questions feel free to call me!

      bjs

  10. Good afternoon, my daughter is turning 11 and I'd like to give her long drink glasses, but I don't know if I should give them to each child in the bag, or if I should give them to the adults as a couple or just one, and how many glasses I'll have to make, there are 80 adults in all.

    1. Hi Isabela, thank you so much for following my blog!
      As it's an 11th birthday, the ideal gift is for children. For adults, the usual thing is for mothers, in which case a beauty kit (nail polish with a nail saw) is a great souvenir, but it's not obligatory.

      Here are some examples of this kit that I've already made: SIMPSONS BEAUTY KIT
      MONSTER HIGH NAIL POLISH KIT

  11. Hi good evening, my sister-in-law is having my niece's 1st birthday party and I'm in charge of buying the souvenirs, tubes, tins and everything else needed to decorate the table. I'd like to know how many packages I have to buy, in total there will be 100 guests, 35 of whom are children. thank you in advance

    1. Hi Jaqueline,
      Thank you so much for visiting my blog! So, I advise you to always do the math by the number of children and in this quantity you can order an average of 160 to 200 items,
      remembering that personalized ones don't have to be for each child.
      I hope I've helped!
      bjs

  12. I want to have my daughter's 1st birthday and I'd like some ideas of nice sweets to decorate the table, as my mother-in-law is a confectioner and she and I are going to do it to save money. I would like ideas for decorations and sweets. The party will have a Princess theme. .

    1. Hi Vanessa,
      You know my fanpage? There's a button for it on my blog, where you'll find various themes and souvenirs that you can use, or you can also check out my virtual catalog on my blog, which is located at the top of this site.
      As for the sweets, I don't have many ideas, as I work more with the stationery, but many clients use tags on the sweets that give the sweets and cupcakes a nice charm.

      I hope I've helped you and thank you for visiting my blog!

  13. Guys I just wanted to know how there can be such a person so blessed by God, she teaches everything she knows without caring about the competition, look Ana Cláudia you are to be congratulated that's why you do for us who want to start in this area, me especially because I already work with decoration and I really like to make souvenirs but today the peak is personalized and I'm not there yet in this part lol. Keep it up, I've come to admire you even more for it. Congratulations!

    1. Wow, Elienay, what a delight to read a comment like that, thank you so much...I was even moved lol...I think that the more we teach, the more we learn, and there's a market for everyone, I don't mind competition, quite the opposite, I think we can make great partnerships in this business...If you need anything, you can count on me...Love to you!!!

      1. Hi, I'm having my daughter's 1st birthday party with the theme “birds” and I'm a bit confused about the number of decorative items.
        Can you give me some tips on how much of each item to put on the decoration table?

  14. I loved the Xuxinha party you put together. I bought the digital kit and would like to know if it comes with all the items you showed at your niece's party and if not, how do I get them?

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